Epic Update – Q1 2021 DRAFT

Next Epic Update – Feb. 21

Your Update Companions are Now Available

See below for direct links to your Companion.

Some improvements coming your way:

  • Chart Review changes include more outside encounters bookmarks and comments for a broader view of your patient’s care.
  • Within Secure Chat it will be easier for you to quickly see if another clinical care team member is busy or unavailable.
  • The MAR is getting a new look to help you document faster.
  • Providers can use Hey Epic! to queue up outpatient orders for medications and procedures.

Next Scheduled Epic Downtime:

Sunday, Feb. 21 from 2 to 4 a.m.

Update Companions

Provider Companions

Clinician Companions

Non-Clinician / Staff Companions


Update Briefings / Update Snapshots

If you have multiple roles, you may have more than one Learning Home and Companion.

Be sure to review all appropriate material for your roles.

Epic Change Freeze

Some Epic functions will be unavailable, and no changes or enhancements will be made from Tuesday, Feb. 16 at 5 a.m. to Sunday, Feb. 21 at 4 a.m. You can still work in Epic as usual but can’t:

  • Apply filters in Chart Review.
  • Create, edit or share NoteWriter macros, SmartPhrases and SmartLinks.
  • Create or edit In Basket QuickActions.

Epic Downtime

Epic will experience a planned downtime on Sunday, Feb. 21, from 2 to 4 a.m.

During the downtime, access Epic Read-Only. Note: Data in Epic Read-Only is current until the downtime begins. You can’t document or place orders in Epic Read-Only.

For more details, review the Planned Downtime Instructions.



Practice in the Playground

Use the guided activities in your Update Companion to experience and practice new workflows in the Epic Playground.

For instructions and a list of user IDs and passwords for all roles, view Accessing the Epic Playground.

Remember, you can see update changes for other roles, like providers, by using the appropriate playground user IDs.



Managers: Prepare Your Staff

Use the following resources to help your team understand the most significant changes in this Epic Update:

  • Meeting-in-a-Box
  • Huddle Notes


Epic Training

New Hire Nurses

All Epic training is taking place remotely, either through live, instructor-led WebEx courses or self-paced online courses. At this time, live WebEx courses continue on the same dates and times as scheduled in LMS.

We are now offering a two-part training program to better serve our new nurses. The first session consists of an online, self-paced learning and the second is an instructor-led WebEx.

Inpatient Med-Surg/ICU:
Epic Course # 1583052
Epic New Hire CLN Inpatient Nurse (Part 1 Online Only)
(2 hours)

Epic Course # 1583048
Epic New Hire CLN Inpatient Nurse (Part 2 Instructor Review WebEx Only)
(3 hours)

Epic Course # 1581503
Epic New Hire ED RN 201/202 (Part 1 Online Only)
(2 hours)

Epic Course # 246006
Epic New Hire ED RN 201/202 (Part 2 Instructor Review WebEx Only)
(2 hours)

Epic Course # 1581385
Epic New Hire OB/Nursery/Labor/Postpartum Nurse (Part 1 Online Only)
(2 hours)

Epic Course # 1581626
Epic New Hire OB/Nursery/Labor/Postpartum Nurse (Part 2 Instructor Review WebEx Only)
(4 hours)

Agency/Travel/Flex Nurses

During clinical orientation, onsite clinical educators assign one of the following online trainings to agency, travel and flex nurses, who will receive an email from LMS with login information.

Floating to Inpatient, Med-Surg, ICU or Psych:
Epic Course # 1581405
Epic New Hire CLN Agency Inpatient Nurse-Med Surg/ICU/Psych (Online Only)
(1.5 hours)

Floating to ED:
Epic Course # 1573002
Epic New Hire ED205 Emergency Department Nurse for Epic Trained Flex/Float Nurse (Online Only)
(1 hour)

Floating Nurses (With or Without Epic Experience)

For HM floating nurses, specific courses are required based on your role, the role you are floating to and whether you have Epic experience. For more information on role-based courses, click here.

Nurses that are new hires but have previous Epic experience may qualify to take the accelerated online course. Click for further details. To qualify to take the accelerated online course only, nurses must have:

  • Two years of previous experience using Epic.
  • Actively worked in Epic within the last year.

ED Nurses can take the following accelerated courses online:
Epic Course #1581328
Epic New Hire CLN Inpatient Nurse – Accelerated (Online Only)

Epic Course #1581355
Epic New Hire ED Emergency Nurse – Accelerated (Online Only)

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