Epic Update

Next Epic Update – August 15
Update Companions Now Available

The next Epic Update is Sunday, Aug. 15, and includes new features and enhancements.

Your Update Companions are now available to learn how the changes with this update will impact your role.

Each Update Companion includes summaries of the top role-based changes, right on the front page, as well as additional details on other changes and enhancements you can expect.

Update Companions

** You must be connected to the Houston Methodist network to download and view the Update Companion.

Provider Companions

Clinician Companions

Non-Clinician / Staff Companions


Update Briefings / Update Snapshots

If you have multiple roles, you may have more than one Learning Home and Companion.

Be sure to review all appropriate material for your roles:

Epic Downtime

Epic Downtime: Sunday, Aug. 15, 2 – 3:30 a.m.

During the downtime, access Epic Read-Only. Note: Data in Epic Read-Only is current until the downtime begins. You can’t document or place orders in Epic Read-Only.

For more details, review the Planned Downtime Instructions.



Epic Change Freeze

Epic Change Freeze: Wednesday, Aug. 11, 5 a.m. to Sunday, Aug. 15, 3:30 a.m.

Some Epic functions will be unavailable, and no changes or enhancements will be made. You can still work in Epic as usual but can’t:

  • Apply filters in Chart Review.
  • Create, edit or share NoteWriter macros, SmartPhrases and SmartLinks.
  • Create or edit In Basket QuickActions.

Practice in the Playground

Use the guided activities in your Update Companion to experience and practice new workflows in the Epic Playground.

For instructions and a list of user IDs and passwords for all roles, view Accessing the Epic Playground.

Remember, you can see update changes for other roles, like providers, by using the appropriate playground user IDs.



Managers: Prepare Your Staff

Use the following resources to help your team understand the most significant changes in this Epic Update:


Epic Training

New Hire Nurses

All Epic training is taking place remotely, either through live, instructor-led WebEx courses or self-paced online courses. At this time, live WebEx courses continue on the same dates and times as scheduled in LMS.

We are now offering a two-part training program to better serve our new nurses. The first session consists of an online, self-paced learning and the second is an instructor-led WebEx.

Inpatient Med-Surg/ICU:
Epic Course # 1583052
Epic New Hire CLN Inpatient Nurse (Part 1 Online Only)
(2 hours)

Epic Course # 1583048
Epic New Hire CLN Inpatient Nurse (Part 2 Instructor Review WebEx Only)
(3 hours)

Epic Course # 1581503
Epic New Hire ED RN 201/202 (Part 1 Online Only)
(2 hours)

Epic Course # 246006
Epic New Hire ED RN 201/202 (Part 2 Instructor Review WebEx Only)
(2 hours)

Epic Course # 1581385
Epic New Hire OB/Nursery/Labor/Postpartum Nurse (Part 1 Online Only)
(2 hours)

Epic Course # 1581626
Epic New Hire OB/Nursery/Labor/Postpartum Nurse (Part 2 Instructor Review WebEx Only)
(4 hours)

Agency/Travel/Flex Nurses

During clinical orientation, onsite clinical educators assign one of the following online trainings to agency, travel and flex nurses, who will receive an email from LMS with login information.

Floating to Inpatient, Med-Surg, ICU or Psych:
Epic Course # 1581405
Epic New Hire CLN Agency Inpatient Nurse-Med Surg/ICU/Psych (Online Only)
(1.5 hours)

Floating to ED:
Epic Course # 1573002
Epic New Hire ED205 Emergency Department Nurse for Epic Trained Flex/Float Nurse (Online Only)
(1 hour)

Floating Nurses (With or Without Epic Experience)

For HM floating nurses, specific courses are required based on your role, the role you are floating to and whether you have Epic experience. For more information on role-based courses, click here.

Nurses that are new hires but have previous Epic experience may qualify to take the accelerated online course. Click for further details. To qualify to take the accelerated online course only, nurses must have:

  • Two years of previous experience using Epic.
  • Actively worked in Epic within the last year.

ED Nurses can take the following accelerated courses online:
Epic Course #1581328
Epic New Hire CLN Inpatient Nurse – Accelerated (Online Only)

Epic Course #1581355
Epic New Hire ED Emergency Nurse – Accelerated (Online Only)

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